September 2021 Minutes (13th)
Minutes of the Dunston Parish Council Meeting
Held on Monday 13 September 2021.
PRESENT: P. Cllrs P. Moore (PM)(Vice Chair), L. Phillipson (LP), P. Duncan (PD), G. Armstrong (GA), Bryan Lamyman (BA), R. Churchward (RC), C. Cllr R. Kendrick, D Cllr L. Pearson & Clerk R. Boden (RB) and two members of the public.
1. Apologies. P. Cllr Russ McLuckie
2. DECLARATIONS OF INTEREST: None.
3. ACCEPTANCE OF MINUTES: The minutes were held to be a true and accurate record for the previous meeting held on the 9 August 2021.
4. REPORTS:
COUNTY COUNCILLOR R. Kendrick
• Speeding Issues are still being reported. There is a delay in any speed checks being carried out by the Road Safety Partnership as the gentleman that carried them out has retired. They are in the process of recruiting.
• Extra money has been set aside for repairing minor roads around Lincolnshire
• Neighbourhood Watch. Lincolnshire Police have adopted Lincs Alert.
• Covid 19. Things finally seem to be settling down and the full council will be meeting on the 17 September.
• Rob will actively support applications for speed reductions, Scopwick has just been successful and has had the speed reduced to 30mph through the village. This is something that Dunston PC are keen to follow through. Action: RB to look into reductions on both roads.260/21
• Community Speed Watch. This is run by a group of village volunteers who are trained by the Road Safety Partnership. Their action is to simply record the speed. Any motorists caught speeding will receive a letter from the police. On the third occasion the motorist will receive a call from the police. All this adds to evidence for the reduction of the speed. Action: PD to ask of the village Facebook page to see if this is something that the parish would be interested in.261/21
• The bus shelter is on the list to be looked at to see if it can be repaired but it may be replaced.262/21
DISTRICT COUNCILLOR L. Pearson
She is as shocked as everyone else to lose Cllr Byatt. Though she has not been able to get in contact with him she has been assured that he is fine and healthy.
The Lincolnshire Plan has closed but questions can still submitted. The main difference for Dunston is the housing cap has been removed.
Cllr Kendrick left the meeting
PD questioned as to why it stated that Heritage Statements should be attached to planning applications but never were. LP to check on this.
Thirty refugee families from Afghanistan are to be re-homed in Lincolnshire.
The purple bins have been delivered to households in NKDC and they will go live w/c 27th September.263/21
5.DUNSTON PC REQUIREMENT
a. Chairman's Report
The Yarn Bomb team have been nominated in three categories for the NKDC Community Awards, Community Spirit, Community Safety and Health and Well Being. Over £1200 has now been raised with spare toys and knitted clothes going to the Afghanistan refugees. Items that were in a too spoilt condition have now been made into dog beds or recycled by the Lincoln Art and Ninja group. A large cheque is being ordered for the presentation to EDAN and a mosaic is being planned for next year.
It is good to see that more people are becoming interested in the council with Bryan Lamyman recently joining and Kevin Lee expressing an interest.
Congratulations to Rowena who has recently passed her ILCA qualification and she will be stating her next level (CILCA) shortly.
Planning for the Queen’s Jubilee 2022 celebrations will need to be started shortly.264/21
b. Clerk’s Report
The Royal British Legion recently sent an email regarding the purchasing of a ‘Tommy’, which RB had already forwarded to all councillors. After some discussion it was requested that RB to resend and place on the agenda for the next meeting. Action: RB to carry this out.265/21
A statement of account from HAGS, dated 2019, was recently received. After asking for an invoice RB cannot find any payment for this. Other invoices for the same amount were paid that year and we are not sure why this one was missed. It was felt by all the councillors that it should be paid. Action: RB to send cheque.266/21
An email from Dunston Primary School had been received regarding purchasing books for the school library from Usborne books. RC explained that the funding of extra books by such businesses as Usborne books usually was not the best way due to inflated prices. The councillors decided not to contribute.267/21
c. Village Keepers Report:
This had been circulated to the councillors prior and comments taken on board.268/21
6.HIGHWAYS:
a. Wheelie Bin Stickers.
A discussion was held about purchasing stickers, that showed the speed limit, for the residents on Chapel Lane as a way to get motorists to slow down. It was felt that the number of stickers that would need to be purchased due to the amount of bins that each house had and that they only would be seen one day a week proved to be not cost effective.269/21
7.PLANNING:
a. 21/1171/HOUS – 19 Back Lane, Dunston. Erection of single rear extension, 2 storey side extension and fence. No objections 270/21
b. 21/1333/TAC – Winslow House, Middle Street. Felling of fir tree. No objections. 271/21
8.ENVIRONMENT ISSUES:
a. Mole Work – Dave Pearce. It was felt that Dave Pearce should continue with the trapping of the moles. Action: RB to inform.272/21
b. Trees on Fen Lane. The trees are now causing a danger to villagers using the bridge as the can not see any oncoming traffic. They are also overhanging into the road and need trimming back for safety. However they are in the conservation area. Action: RB to approach the Tree Officers at NKDC for advice. 273/21
c. Daffodils for Village. A discussion was had as to whether to purchase a large quantity of daffodils to give to villagers to plant within areas of the village so there was a splash of colour within the village. It was agreed that this would be a good idea. Action: RB to organise purchase and RM & BL to organise the planting. 274/21
d. Christmas Tree. The Christmas tree proved popular last year with the villagers. It was decided that a 12’ tree should be purchased this year and have it in place by the 30th November so that the lights could be switched on from the 1st December onwards. It was also asked if there could be a couple of sets of coloured lights added to the white lights from last year. Action: RB to start getting prices of the trees including delivery. Also for it to be mentioned in the Limespring article.275/21
e. Glendale. The extra work that was approved at the meeting in June (Ref 202/21) was not predominately carried out by Glendale in the end but the invoice for £60 was still received. PD has already emailed them but has had no response. Action: RB to withhold payment and PD to chase again.276/21
PD also requested that the re-tender for grass cutting to be placed on the next meetings agenda.
9.PLAYING FIELD:
a. ROSPA report.
The report from ROSPA’s yearly inspection reads positively with only minor repairs / maintenance work needing to be carried out. Action: BL to take the report with him and look at the work that needs carrying out and RB to approach the VH caretaker to see if he would be interested in carrying out the work.277/21
b. Future Use/ Ideas
PD had asked around the village and on the village Facebook group for ideas from the villagers as to what they would like to see on the playing field site. It was felt that whilst there is no longer a need for a full size pitch an area for football with a goal was needed.
A community orchard has proven very popular with the residents. Action: RB to approach RK regarding the trees and PD to speak to Steve Petit regarding types/ spacing etc.278/21
c. Fencing. It was agreed that the fencing around the playing area needs to remain. Action: PD to measure the field accurately and RB to see if there are any plans of the playing field.279/21
10. VILLAGE HALL:
a. Management Committee update.
RB has resigned as manager of the Village Hall and there is a sub committee meeting on Thursday 16th September regarding the way forward.
b. Broadband. The broadband is being installed this Wednesday 15th September.280/21
11. Website:
a. Code of Conduct. This information had already been passed to the councillors prior to the meeting and whilst this information does not need to be on the PC website, it is good practice. It was agreed to place it on the website.
b. Risk Assessment. This information had already been passed to the councillors prior to the meeting and whilst this information does not need to be on the website, it is good practice. It was agreed to place it on the website.281/21
11. FINANCE:
a. AGAR 2020 – 2021.
Nothing has been heard back from PKF Littlejohn yet but RB is aware that the External Audit needs to be on the website no later than the 30th September.
b. Accounts
Current statements:
Treasurers Account £28,468.17
Outstanding expenses:
Glendale £ 604.85
Scribe £ 582.00
Clerk Salary £ 307.20
Village Keeper £ 114.16
ROSPA £ 153.60
LALC £ 12.00
HAGS £ 72.00
Glendale £ 825.70
Total £2,671.51
Total after expenses:
Treasurers Account £25,796.66
Bus Bank Account £15,371.19
Prop RC/ Sec LP to pay outstanding cheques 282/21
The Parish Council also curate an account holding funds allocated to preservation work on behalf of the Trout Project. The current balance is £9,300.45.
Closed session:
The suitability of Kevin Lee as a Parish Councillor was discussed. Proposed PD/ Sec LP. All councillors attending the meeting voted unanimously that KL should be accepted. ACTION: RB to deal with paperwork.283/21
13. DATE OF NEXT MEETING:
Monday 13 September at 7.30pm in the Lamyman Room of the Village Hall.
The meeting closed at 8.45pm